The current company demands that we be "multitasking", however this ends up becoming an endless chain of interruptions that leads to a great waste of time with the consequent stress. We can improve this with greater efficiency in the organization of work, organizing the documentation through folders.
Did you know that less than 2% of the population is capable of multitasking? If you belong to that group, congratulations! If instead you belong to the large group of 98% that is not, here are some ideas to be more efficient.
Always follow the rule of "one thing at a time"
Of course, priorities can change at any time, that's where your flexibility comes in, that "one thing" has to change. Collect the documentation you had on the table, put it in a subfolder, there are different colors to distinguish them, label it with a post-it and leave it in the corner of your table.
Take out the documentation of the new task that is now more urgent and put it "on the pinion". Of course, if you are working with Windows or Mac documents, you will do the same: create a folder for the topic you were with, archive the documents in it, point to the notepad or Word document the Web pages you were with working and save it inside the folder, and create a new one for the next task. This will help you in your work organization.
Efficiency is based on the flexibility with which you change the subject
And not in that you have 7 topics on the table with the consequent jumble of documentation. Of course you will have to combine the themes so that none is left without starting, but the real efficiency is in knowing how to prioritize.
To prioritize efficiently, there are three things to keep in mind:
- What tasks are more important What tasks are more urgent What tasks are more likely to ask you to report, be it the client or your own company.
Organize the work daily dedicating 10 minutes at the end of your day.
This way you can leave the tasks well filed in folders, and decided where to start the next day. Spend another 5 minutes at the start of the new day to also take into account new tasks that come up first thing.
You'll save a lot of time every day by not wasting it trying to “find yourself” among your tangle of papers, open web page tabs and confusing priorities for not using folders.
I recommend you follow these tips on your documentation; They are those that I apply to eliminate physical and mental disorder, and to achieve greater efficiency in the organization of work, with which I have managed to have better results. And don't forget to use folders and subfolders to organize your tasks well.
"Success is a state of mind. If you want success, start by thinking of yourself as someone successful. " Joyce Brothers.
