Description of the position of the secretary in an organization.
A.- Identification
Job Name: Secretary.
Number of people who hold the position: 1.
Position of the Direct Head: General Manager.
B.- Summary of the position
Collaborate with the General Manager in the administrative area, she is in charge of the documentation of the company and of the attention of the public, doing this during the work day.
C.- Regular activities
• Take notes or notes of the instructions given by your superior.
• Prepare letters, certificates and other documents.
• Receive the documentation that reaches the company.
• Serving the public, in person or by phone (Fono-Fax).
D.- Requirements of mental capacity and abilities
You must have the ability to plan your activities, accompanied by skills in numerical calculations, a good language and an adequate development in your charge.
E.- Physical requirements
You must have auditory and visual attention, generally sitting and walking inside the office to transport documents during your daily work.
F.- Environmental conditions
The work is carried out in the office, with adequate temperature, natural ambient humidity, normal hygiene characteristics, suitable lighting and a good structure.
G.- Physical Risks
The risks in the company are due to accidents at work, such as falling furniture, chairs, tables, etc.; those that can produce bruises on any part of the body.
H.- Manual skill
The knowledge required by the position are the following:
English language.
Higher studies: University and / or Technical.
Titles: Bilingual Executive Secretariat or Management Secretariat.
Complementary studies: Computing and administration.
Experience: have at least 6 months of experience in similar positions, and can then complete further training courses.
I.- Responsibility for decisions
The responsibility for decisions of the Secretary is administrative.
J.- Responsibility for supervision
The official who supervises the Secretary is the Cleaning Assistant and / or Security Guard.
K.- Responsibility for personal contacts
With the General Manager of the company and the clients.
L.- Responsibility for accuracy
Errors in the development of their work can affect the stability of the company.
