Correctly knowing the role of everyone involved in an organization is essential to determine where it is going and how we are doing it.
Once a contingent of soldiers has been recruited and selected for a special mission, it is necessary to determine what, when, how and why certain functions or tasks are to be carried out, which will be carried out by each member of the group. It is very important to define all the tasks that soldier Ayala will perform, as well as the necessary requirements that General Gómez must have to lead the group. The aforementioned gives us the opportunity to deal with a very important issue within human resources administration: the description and analysis of positions.
What is it?
The job description consists of listing the tasks or powers that make up a job and that differentiate it from others; It is the detailed enumeration of the tasks of the position (that you will do in your work), the periodicity of the execution (how often you carry out the work), the methods used for the execution of the tasks (how you do it) and the objectives of the position (why are you going to do it).
Likewise, the job description is oriented towards their content, that is, their intrinsic aspect.
On the other hand, the job analysis studies and determines all the requirements, the responsibilities included and the conditions that the job requires to carry it out in the best way.; that is, it understands the extrinsic aspects of the work or task that is going to be done.
Structure of charge analysis
Intellectual requirements: if you were a manager of a company, it would not cross your mind to have an 8-year-old girl as secretary, since her knowledge is not yet the most appropriate for the execution of that position, she has no experience, her adaptability It can be a bit tricky and your skills are not yet the best for that job.
Physical requirements: if you were a coach of a soccer team you would never put a man who lacks an arm and is also blind as a goalkeeper. In this area of charge analysis, it is very important for certain tasks, to possess abilities to carry out a physical effort, an adequate visual capacity, a skill or ability to carry out any task and a physical complexion according to the task to be performed.
Implicit Responsibilities: You would never let the greatest thief of all time take care of your capital or your resources. At this point it is extremely important to have good supervision of personnel by a boss, special care for the material, tools or equipment with which you are working, not to appropriate money, titles or documents owned by the company or not transmit confidential information about it.
Working conditions: it is very important to work in a healthy environment, in which the occupant of a position can adapt and perform at their best. It would not be logical to work on the edge of a precipice or with the most grumpy people that can exist
It is very important that the staff of a company is the most suitable for the well-being of the same
Charge description and analysis methods
Direct observation: it is always necessary to observe if someone is doing their work with the best effort and the highest quality, as well as collecting the information obtained to analyze whether any improvement or change is appropriate, however, since there is no direct contact with the person who is By working, you can make the data not as true as can be assumed.
Questionnaire method: here it is very important to ask the person in charge of carrying out a job to fill out a questionnaire specifying all the characteristics of their position, so that useful information is obtained for its analysis.
Interview method: it is at this point that the analyst of a position and an employee converse face to face and obtain true information through direct dialogue and approach. It is important that communication is clear and well directed.
To conclude and as a conclusion, it is very important to determine what is being done, how, how often and why, as well as to establish whether the personnel are the ideal ones to achieve the objectives of a company, because you never know, without want it, you can be sleeping… with the enemy.
