How to improve the organization in your business or area of responsibility
Getting organized is not an easy task. But having a good organization is the only possibility to give consistency to our time and our business or area of responsibility, taking it to a higher level. Without good organization, time slips through our fingers, making it impossible to take advantage of our resources, both our own and that of the team. Today we are talking about having a management system and processes that guarantee the optimal functioning of our business or area of responsibility.
Organization of your work and your file
As I told you in my article "How to gain efficiency in the organization of work", always follow the rule of only one thing at a time while collecting the documentation of the previous job, clearing the work area for the new task; keep in mind that efficiency is based on the flexibility with which you change the subject; And dedicating 10 minutes each day at the end of the day to plan the next day's tasks according to their importance and urgency, it will help you and your team in organizing the business.
On the other hand, as I told you in my article "Work organization and efficiency through your agenda", keeping an agenda improves our efficiency in work organization and in our time management. It frees us from the worry of trying to remember what we have to do in the next few hours, being able to focus on what is really important at all times. It is essential that you check the agenda frequently so that the system works.
System and Processes
The processes work within a system. The system is the organizational structure, procedures, processes and resources necessary to implement a specific management. They are normally based on a generally recognized standard that is intended to serve as a management tool to ensure processes. Identify what system or systems exist or should exist in your business or area.
We also need to identify the processes that we carry out step by step, in such a way that we do not need to make an effort to remember what we have to do for tasks that are repeated within the business or the area, also ensuring that another person can carry out said processes if who usually perform them cannot for some reason. It is essential that your business or area of responsibility is not paralyzed by the illness of a member of your team, and that you can go on vacation knowing that your staff will know what to do just by looking in a folder. Prepare with your team 'Check Lists' or checklists, which guarantee the proper functioning of your business processes or area of responsibility.
Organization is essential for the success of any type of project or business. Use all the means at your fingertips starting with the agenda and order, focus on one thing at a time, and more in depth review your management system or systems and establish what the usual processes are, and after improving them, document them.
"Success is not achieved only with special qualities. It is above all a work of perseverance, method and organization ”Jean Pierre Sergent.
