One of the goals of a CEO is to turn crises into opportunities. Achieving it is not as difficult as it might seem. A meticulous analysis of business processes and a timely investment in information technology can become the keys to increasing competitiveness.
At times like the present, when the global financial crisis threatens many corporations, the general trend is to look with concern abroad and cut budgets in areas that can be strategic when well directed: R&D, Marketing or Training.
However, it may be precisely these areas that help a company emerge stronger from a crisis and achieve value compared to its competition. Here is the first opportunity.
Impressions: controlling costs
By having to address multiple challenges, a company can put aside certain processes that require resources in certain quantities and generate a significant increase in costs. One of these processes is related to the printing of all types of documents and communications. If corporate managers were aware of the resource waste generated by document printing in their organizations, they would likely take steps to fix it.
In good time, solutions have emerged to obtain a complete control of all the documents that are printed in a company and generate complete reports that show the corporate reality regarding hardware and supplies. By using a suitable tool for document printing control, you will achieve savings of up to 25% in expenses related to this need.
Deployment of print-on-demand in an office network
Generating documents in any type of environment and optimizing execution times as much as possible are unavoidable requirements within any corporation. By the way, these actions are even more complex in companies with office networks, distributed at different points.
In this scenario, accessing the correct form, printing it on the spot, or allowing users to view it on the monitor can become almost mission impossible. To avoid this problem, you can opt for a solution that implements a comprehensive printing system for the different sections and on demand.
Documents control
Another critical point in a company is the storage of documents for possible later retrieval. Without a proper system, we can risk losing important business documentation or ending up in the wrong hands, which could damage the image of the organization.
A good solution should allow us to exercise control over the documents, but also facilitate certain rights according to the user, thus avoiding unpleasant surprises when we try to retrieve a document or view the modifications made.
Web environment and document distribution
One of the reasons why a corporation invests in the printing of documents is because, in society, there has not yet been a change of approach regarding these processes. Information on new services, receipts or contracts is still sent to customers by ordinary mail, which involves batch sorting, printing a large number of documents, spending on envelopes…
Elements such as the e-invoice or the electronic DNI allow the authorization of alternative communication channels with the customers. Procedures that are optimized with the use of solutions that facilitate the creation and immediate viewing of documents for users.
It is recommended that corporations control the processes related to printing and consider the implementation of document software, since they can bring more savings than we imagine.
