Although it is true that emerging companies in SMEs (Small and Medium Enterprises) nowadays have to be at the technological forefront in order to compete, many of the companies do not have the Information Technology infrastructure or the economic resources that allow them develop it to make your work and decision making more efficient according to your needs.
There are solutions in the market that allow companies to comply with tax requirements and at the same time facilitate the decision-making process, without the need to make large investments of time and money, by taking advantage of applications available in the Internet.
Content
To start a business within (Small and Medium Enterprises) it is important to have a good business plan, created based on an analysis that covers the most important elements as explained by Sahlman in his article "Keys to a good business plan". In which it defines the critical elements to consider, such as:
People: Both external people who provide key services or important resources, such as lawyers, accountants or suppliers, and internal ones.
The opportunity: A profile of the business itself: what it will sell and to whom, if it can grow and how quickly, what are its economies, who and what hinders its success.
The context: A broad perspective: the regulatory framework, interest rates, demographic trends, inflation and the like; basically, factors that inevitably change but that the entrepreneur cannot control.
Risks and Rewards: An assessment of all that can go wrong and right, and a discussion of how the entrepreneurial team can respond.
However, despite having the business plan, it is important to have decision support systems that allow you to know the state of the business and thus be able to make quick and effective decisions.
However, the creation of a computer center, for obvious reasons, is outside the scope of the business plan, since it is necessary to consider the complex process that the creation of the center requires, from the planning in its different phases to the execution of each of them, which are:
- Strategic planning: Definition of the department's structure and specific functions Resource planning: Human and financial resources Operational planning: Functional organization of the department Personnel planning: Personnel hiring and development Physical installation planning: Technical requirements for the teams. Physical location: Conditions that the area or site needs to meet, such as access security, lighting, controlled climate, etc.
The creation of these plans as well as the execution of each one of them, are necessary to be able to be successful when establishing a data center. This puts the emerging company at a competitive disadvantage against the competition, since apart from complying with these plans, it must also be considered that the development of proprietary systems in the emerging phase represents a strong expenditure of resources, not counting the time that has to be invested in planning and developing the system. As well as the time that must be invested in its implementation, in order to achieve the minimum necessary results that a company that is in the startup phase requires.
Is outsource the best option?
That is why New entrepreneurs when evaluating, the options at hand and when identifying the needs for information and to grow without using more capital, as well as the need to respond to the threats and opportunities of the economy, reducing costs and battle with consumer thinking ”. Outsourcing companies (external services) have traditionally been one of the answers to these needs. Achieving a growing trend in the preference for SMEs.
Although this entails a dependency with the Outsource company, as it does not have the information on the site or in any way the actual processing of the information, a situation that in the long term is more expensive and limiting.
More and better options
However, all is not lost. Today there are technological options that can help reinforce this weakness; through basic products promoted mainly by communities interested in promoting technology in search of innovation in business models.
These communities seek that SMEs increase their operational efficiency by having more and better tools for decision-making and, in this way, achieve innovation by being able to orient their efforts to increase the competitiveness and economic growth of the region (IT for SMEs). In other words, in these communities there is the certainty that if the SMEs have quality products at low cost and that are easy to use, the SMEs will improve their operational productivity, providing them the opportunity to continuously improve for the benefit of the region.
These products are developed under a modular scheme like the case of Aspel, that is to say, that companies develop their products with a modular structure in such a way that the products work individually and can be integrated as they are acquired. Allowing a gradual implementation in the following functions:
Payroll Accounting
Accounts payable
Accounts receivable and billing or point of sale.
Inventories.
Purchases
More options
There are also free products for SMEs, offered in sites for immediate download, where products such as "business administration programs" are found, where a range of tools are offered for managing all their daily economic activity, such as accounting, billing, Inventories, etc.
It is important to note that there are also in this modality, specialized products such as decision support management systems focused on CRM Customers, Customer Resource Management, Planning, as well as CDF management services (Digital Tax Receipts) or in other words, digital invoices. That allow the employer to do things easily and efficiently.
conclusion
The entrepreneurial entrepreneur of SMEs, no longer need to allocate large financial and human resources to be at the forefront of information technology. Nor is it necessary to hire specialized external services that limit them in terms of the availability of information in forms and reports, as well as to tie themselves to long contracts that force them to limit themselves in terms of options.
On the contrary, the entrepreneur can enjoy the benefits of having control of the information in his hands with his own resources and systems in a simple way. Likewise, have the peace of mind of being able to comply with government obligations with these resources that allow you to be able to export the necessary information from your information systems to government portals for tax purposes.
Finally, it is worth mentioning that apart from the benefits of having traditional decision support systems, The Entrepreneur can focus his efforts on more specialized support systems, such as CRM, which allow the development of behavior analysis for new products or services; as well as a range of specialized products available on the Internet that allow emerging SMEs to develop competitive advantages over their competitors.
Bibliography
IT for SMEs. "Software PyMes". Retrieved March 4, 2008 from URL: http: //www.softwarepyme.com/? Gclid = CIT02ob975ECFQkegwod3WIfwA
Monographs. "Computer centers". Retrieved March 3, 2008 from URL:
Sahlman William A. "KEYS TO A GOOD BUSINESS PLAN." Consulted on March 2, 2008 from URL: http://www.gestiopolis.com/guia-de-trabajo-para-elaborar-el-plan-estrategico/ de-un-buen-plan-de-Negocios.htm
Castle Vara Gerardo. "HAS OUTSOURCING HAPPENED IN MEXICO DUE TO THE LACK OF VISION OF A DIRECTOR IN IT?" Retrieved March 3, 2008 from URL: http: //www.gestiopolis.com/administracion-estrategia/vision-en-tecologias- de-la-informacion-y-el-outsourcing.htm
Aspel. Administrative Computer Systems. Consulted on March 5, 2008 in URL: http: //www.aspel.com.mx/mx/productos/? Idsa =
Up to Down. Programs in Admin. Business. Retrieved March 4, 2008 from URL:
Hernandez Jose Luis. "SUPPORT SYSTEM FOR DECISIONS". Retrieved March 4, 2008 from URL:
Fiscal mailbox. ”What is it”. Consulted on March 5, 2008 in URL: view & id = 5 & Itemid = 27
