In the context of this document, an approach is made for the technical-administrative implementation of the "Departmental Technical Secretary (Unit) of Rivas", under the framework of: 1. The Reinforced Strategy for Economic Growth and Poverty Reduction (ERCERP); 2. The National Development Strategy; and 3. The National Coordination System for the Participatory Implementation, Monitoring and Evaluation of the ERCERP.
Based on the final proposal for the "National Coordination System for the Implementation, Monitoring and Participatory Evaluation of the ERCERP" (PASE System), regarding the assembly of "Institutional Architecture" at the subnational level, we observe a dissimilarity between the offer presented to the Government Secretary, with the conceptual and operational proposal of the PASE System. Therefore, it is considered convenient to return to the original proposal for the implementation of the "Departmental Technical Secretary (Unit)" and the "Territorial Unit for Public Investment" (UTD and UTIP respectively), proposing for this purpose a model that under the particularities of the Rivas Department, would guarantee the short, medium and long-term sustainability of the institutional architecture at the departmental level.
It should be noted that the proposal contained in this document is taken within its conceptual framework of the PASE System, with some additions in accordance with the particular situation of the Department, thereby strengthening the institutional architecture from the beginning of the process, parallel to the formulation process of the Strategic Departmental Development Plan.
maintenance-of-natural-areas-emergent-plan- Document objectives
2.1 General objective
- Consolidate the implementation process of the "Departmental Technical Unit" (UTD) and "Territorial Unit for Public Investment" (UTIP), in the Department of Rivas, within the conceptual and operational framework proposed by the PASE System.
2.2 Specific objectives
- Strengthen the implementation proposal of the UTD and UTIP, according to the particular characteristics in the department of Rivas;
- Propose the "Institutional Architecture" of the UTD, with the requirements of the Human Resource necessary for its operation, in compliance with the roles and responsibilities proposed to be developed;
- Present the terms of reference of the key positions that will make up the "Technical Secretariat of the UTD" and "Technical Coordinator of the UTIP"
- Conceptual considerations originating from the National Coordination System for the Implementation, Monitoring and Participatory Evaluation of the ERCERP (PASE System) and Base Documents
As a starting point and in accordance with the efforts made by the Secretary for Coordination and Strategies of the Presidency (SECEP), the proposal for the implementation of the Departmental Technical Unit is born from the conceptual and operational framework proposed by SECEP in the final document of the “National Coordination System for the Participatory Implementation and Evaluation of the ERCERP”, known as the “PASE System”, in its version dated May 29, 2003.
In the System Structure proposal, the existence of three axes is indicated:
- Political-Administrative Axis: made up of the different institutions, directly involved in the operation of the System, from the national to the municipal space. The entities at the national level are: in close coordination with the Presidency of the Republic, the Monitoring Committee, the Secretariat for Coordination and Strategies of the Presidency, SECEP. At the intermediate level, the Departmental Technical Secretaries with the Departmental Cabinets; in the municipalities the Municipal Governments and the County Authorities. For the Autonomous Regions, the instances in the same territorial order are: Presidency of the Republic; SECEP, Council and Regional Coordination, Municipal Governments and Community Authorities. (SECEP, 2003) Technical-Executive Axis:conformed by the technical and executive instances that guarantee the operation of the system. The fundamental entities are: the Technical-Administrative Unit at the central level; the Departmental Technical Units in support of the Departmental Technical Secretariats at the intermediate level, and the Municipal Technical Units, in the municipalities. (SECEP, 2003) Axis of concertation and Participation:They constitute the System made up of the coordination bodies that already exist or that are in the process of formation: CONPES in the national space; Departmental Development Councils, in the departments; COPLAR, in the autonomous regions of the Atlantic and Municipal Development Committees in the municipalities. For some specific actions (Social Audit), the participatory base structures are also considered: District Committees and the organizational expressions of the ethnic communities of the Atlantic: the Communal Committees.
The Departmental Technical Unit has the duality of articulating territorially (department or region) two of the axes proposed by the PASE System: 1. The Political-Administrative Axis and 2. The Executive Technical Axis. Hence the premise that it is necessary to have an STD, with specific functions that allow achieving articulation between the aforementioned axes. The role of the Departmental Technical Coordinator (Secretary) has a technical / political role, driving the process of the implementation of the Institutional Architecture at the Departmental and Regional level, as well as the Strategic Planning process.
An important role for the STD to highlight is to serve as a link (bridge) between the municipal and central levels, articulating geopolitical, technical-administrative and public investment actions.
The Institutional Architecture (structure), could strengthen, consolidate and streamline the process of creating the Departmental level and is in fact taken from the proposal presented in the results of the consultation of Arch. Edgar Sotomayor on the formation of the UTIP`s, the first version of the PASE System presented by consultants Myrna Moncada and Arch. Edgar Sotomayor dated December 2002 and the final version of the PASE System presented in May 2003.
The PASE System document presents the following general conformation of the STD, UTD and UTIP, at the departmental planning level:
- Departmental and Regional Technical Secretariats (STD and STR)
They constitute the intermediate coordinating instances and the main sphere of incidence of the System. Its constitution will vary according to the characteristics of the department, in some of them the coordination functions will be carried out by the Secretaries of the Presidency, even in functions, in others they may be prominent members of the departmental cabinets, UTIP coordinators or selected from relevant elements of civil society, chosen for the position. For the exercise of their functions they will have the support of the UTDs and will be administratively and methodologically supported by the SECEP on whom they will depend. They will be responsible for promoting the coordination of the Departmental Cabinet, facilitating and arranging the actions of the Departmental Development Council and following up on the actions of the UTD.
In coordination with the CDD and the UTD, they will administer the preinvestment fund directed to the municipalities, the support to the CDD and other funds that are transferred to the territory within the framework of the execution of the PASE.
- Departmental and Regional Technical Units (UTD / UTR)
In support of the Departmental Technical Secretariats, the Departmental Technical Units will be established, basically consisting of the Territorial Units for Public Investment (UTIP) of the SNIP and the Monitoring and Evaluation Units (UM&E) of the SINASIP.
The functions of these instances will be: to enhance and strengthen the capacities of the territorial actors for the formulation of the Departmental and Regional Strategic Development Plans in conjunction with other territorial planning instances, especially the INIFOM. They will also be responsible for formulating and consulting the corresponding operational and financial plans; the design and implementation of the corresponding indicator systems; harmonize and prepare proposals for economic growth; facilitate the articulation of public investment with territorial demand; facilitate Social Auditing and its harmonization with institutional monitoring and evaluation; promote and systematize the actions of the Social Communication component; and promote the Departmental and Regional agreement,by supporting departmental and regional coordination entities.
They will also promote the development of municipal capacities with regard to public investment planning, pre-investment, monitoring and evaluation of investments, as well as elements of social communication. These tasks will be carried out in permanent coordination with the UTMs who will be provided with the necessary tools. They will also disseminate information on the progress of the Departmental Development Plans and will promote the exchange of experiences between departments, regions and municipalities. They will also handle any other relevant information for the departments and regions such as INEC data, inventories of territorial projects, geo-referenced systems, inventories of natural resources and others.
The Monitoring and Evaluation Units (UM&E) incorporated into the Departmental Technical Units, will be specialized SINASIP structures whose fundamental purpose will be to implement the territorial versions of the SINASIP indicators that allow monitoring and evaluating the "Departmental Development Plans", managing information in coordination with the "Municipal Technical Units" (UTM).
- Proposal for the implementation of the “Technical Unit of the Department of Rivas”
From all of the above, it is established that the main objective and premise of the proposal is not to operate a unit that is outside the general framework of the PASE System proposal.
Taking the "PASE System Flowchart" (Figure No. 1), the necessary modifications have been made to adapt to the structure, conformation and human resources proposal of the "Departmental Technical Unit".
The proposal is also due to the effort that the current "Rivas Government Secretary" is promoting, with the support of the German Technical Cooperation Agency (GTZ), for implementation in two planning scenarios:
- Scenario No. 1: "Indicative Planning", with short-term actions that allow the implementation of the UTD and UTIP at the departmental level, within the operational framework of the "PASE System". Scenario No. 2: "Strategic Planning", developed In its first phase, with the collaboration of the Southwest Project, proposing a vision for the future, in search of a participatory process that involves consensus actions at the national, departmental and municipal levels, in order to promote the "Sustainable Development" of the department.
Figure No. 2 "The UTD in the context of the Development Council of the Department of Rivas"
"Implementation of the UTIP" and "PASE System", it proposes to be formed within the framework of the following functional organization chart:
Figure No. 3
"UTD / Rivas Functional Organization Chart"
SOURCE: DEPARTMENTAL SECRETARY OF
- Human Resource proposed to integrate the UTD
In the implementation of the UTD of the department of Rivas, we start from the premise that it does not constitute another bureaucratic burden for government and society, so the minimum required personnel is presented below:
- Departmental Technical Secretary; Coordinator of the Technical Unit for Public Investment; Administrator of the UTD (Accountant); Secretaries of the UTD / UTIP (2) Driver / manager; Concierge; Vigilante.
It is also suggested to include a representative or delegate of SINASIP, which will be budgeted from the headquarters.
For the internal organization of the UTD, a manual will be produced in the medium term that allows effective and efficient operation, in accordance with government decentralization policies.
5.1 Description of key positions
5.1.1 Departmental Technical Unit
Job title
Departmental Technical Secretary
Superior Immediate Chief
General Coordinator of Public Investments
Job Description
The position has a technical-political connotation, being among its main functions to promote and support the capacities of territorial actors for the formulation of Departmental and Regional Strategic Development Plans in conjunction with other territorial planning instances, especially INIFOM. Likewise, it will be responsible for formulating and consulting the corresponding operating and financial plans; the development and implementation of the corresponding indicator systems; harmonize and prepare proposals for economic growth; facilitate the articulation of public investment with territorial demand; facilitate Social Auditing and its harmonization with institutional monitoring and evaluation; promote and systematize the actions of the Social Communication component;and to promote the Departmental and Regional agreement, by supporting the entities of regional and departmental agreement.
goals
- Coordinate the actions that allow consolidating the institutional structure at the departmental level, allowing the co-management of participation, concertation, management and planning actions among the different key actors that promote the socio-economic development of the department; Promote the development of municipal capacities in the public investment planning framework; preinvestment, monitoring and evaluation of investments as well as social communication strategies; Promote and disseminate State policies and strategies that promote sustainable development and job creation at the departmental level; Coordinate the institutional scaffolding of the government sector, by consolidating the cabinet of government; Generate initiatives that lead to the formation and strengthening of the Departmental Development Council,promoting the formulation of the Strategic Departmental Development Plan and Sector Action Plans.
Roles and Functions
Coinciding with the proposal of the PASE System, the main roles and functions that the UTD will have will be:
- Implement the Coordination System for the Implementation of Monitoring and Evaluation of the ERCERP (PASE System); It will be in charge of promoting the actions aimed at establishing the Departmental Development Plans of the territorial public investment system; Serve as the main technical-political support of the Departmental / Regional Coordination Instances and the Government Cabinet in all technical and planning aspects of the development of the Department; Together with the coordinator of the UTIP, consolidate the programming of the investments of the department; Promote the departmental and regional coordination, through the support to the entities of departmental agreement; Articulate public investment programs with territorial demand;Facilitate Social Audit and its harmonization with institutional monitoring and evaluation; Promote the development of municipal capacities, especially with regard to planning, pre-investment, evaluation and social communication; Promote the structuring and coordination of the Government Cabinet with delegates ministries, directors of decentralized government entities, and public companies, in the department; Agree and facilitate the process of forming and strengthening the Departmental Development Council; Promote actions with actors in the territories, aimed at achieving the structuring and establishment of the Strategic Departmental Development Plans; Support the decentralization actions that the government is promoting towards the territories,facilitating the actions of the coordination, planning, monitoring and evaluation system of the ERCERP implementation
Responsibilities
- Coordinate with the other instances that are part of the Departmental Technical Unit for the monitoring and follow-up of public investment as well as in the actions of territorial planning; Carry out, technical-economic analysis for the approval and guarantees of projects within the technical limits and financial institutions established; Support the Cabinet of the Departmental Government to facilitate and arrange the processes of public sector investment; Develop actions that allow for articulation, participation and consensus with the Municipal Associations and Municipalities, that allow strengthening the coordination processes between the municipal entities, departmental and national; Promote the participation of non-governmental organizations, civil society in general, businessmen, merchants, private service providers,government cabinet, in concerted and planning actions, that allow the development of the Departmental Development Council and the Strategic Plan for Departmental Development; Prepare together with the internal and external technicians of the UTD the Annual Public Investment Budgets, for the department of Rivas; Present consolidated reports on the progress of the actions enunciated within the framework of the objectives, functions and responsibilities on a quarterly and annual basis to the management; Manage the technical-administrative budget of the UTD.for the Rivas department; Present consolidated reports on the progress of the actions enunciated within the framework of the objectives, functions and responsibilities, on a quarterly and annual basis, to the chief executive; Manage the technical-administrative budget of the UTD.for the department of Rivas; Present consolidated reports on the progress of the actions enunciated within the framework of the objectives, functions and responsibilities, on a quarterly and annual basis, to the chief executive; Manage the technical-administrative budget of the UTD.
Professional profile
Professional of Engineering, or Economic Sciences with experience of not less than five years in planning processes, investment programs and socioeconomic development. Master's or postgraduate degrees in these fields would be a desirable experience working with local authorities, civil society organizations and international cooperation. Leadership, negotiation capacity and agreement with actors. Extensive knowledge of the departmental and national situation. People should preferably have their residence in the departments where the UTD will be installed.
Contract period
The selected person will be hired for an initial period of six months.
5.1.2 Territorial Unit for Public Investment (UTIP)
Job title
Coordinator of the Technical Unit for Public Investment
Superior Immediate Chief
Departmental Technical Secretary
Job Description
The position is required to implement the Territorial Coordination Unit for Public Investments (UTIP), a structure that will promote decentralized practices for the formulation, monitoring and evaluation of the Government's program portfolio, as well as becoming the territorial body that supports the SNIP., thus advancing in the decentralization process that the State is promoting. In parallel with a strategic vision for the future, he will coordinate the efforts of the UTD for the “Formulation of the Strategic Plan for Departmental Development” (PEDD), coordinating the actions that allow the medium-term implementation and strengthening of the Departmental Development Council (CDD).
goals
- Seek to ensure that projects / programs are inspired by the true needs of economic growth and the poor population, and not by the inspiration of assumptions. It is known that the projects generated in the territories have greater acceptance for financing sources and there is less risk regarding the accuracy of their formulation. Monitor that the projects / programs demanded from the SNIP at the municipal level are in tune with the ERCERP To become agile, modern units that allow transparent and efficient management of their actions, structured as a small and functional unit made up of qualified personnel who demonstrate leadership and can achieve excellent communication with local governments and institutions and civil society;
Roles and Functions
- Coordination between the executing entities, municipal / regional governments and civil society in the formulation, execution, follow-up, monitoring and evaluation of programs and projects of the Strategic Plan for Departmental Development; Technical unit that provides information on investment at all levels, both state and national. civil society. Investment monitoring through the management of timely information. Coordinate with governments and municipal authorities; Liaison with municipal governments to manage external resources; Guide and promote the process of identification, preparation, approval and financing of public investment projects and programs. that the municipalities carry out on a multi-annual programming basis with a departmental / regional vision,prioritized and agreed with the sectors involved to be considered in the national PIP; Know and consider the sector investment plans in the Department / region, especially those that already exist to potentiate their application and execution. Eg Education, transportation, Identification of alternative financing resources and their requirements, that may exist in the department / region, to guide possible beneficiaries in their achievement, Coordinate with the INIFOM delegations and the municipalities the necessary actions to achieve management. efficient public investment and guide so that it is framed within the departmental strategy; Development and monitoring of investments in their pre-investment, investment and evaluation stages, coordinating the preparation of the Regional PIP,guide the public investment process carried out by institutions as well as municipalities. Permanent training to mayors and municipal technicians in public investment processes. Use the Project Bank as a tool for follow-up and monitoring of projects. the execution of projects in the Department. Analyze and evaluate, based on the technical parameters of the SNIP and in consultation with the representatives of the sectors in the Department, the projects of the municipal governments included in the PDM and the PIM and other instruments and issue technical recommendations to be admitted to the Project Bank.Use the Project Bank as a tool for the follow-up and monitoring of the projects. Preparation of reports on the execution of projects in the Department. Analyze and evaluate, based on the technical parameters of the SNIP and in consultation with the representatives of the sectors in the Department, the projects of the municipal governments included in the PDM and the PIM and other instruments, and issue technical recommendations to be admitted to the Project Bank.Use the Project Bank as a tool for the follow-up and monitoring of the projects. Preparation of reports on the execution of projects in the Department. Analyze and evaluate, based on the technical parameters of the SNIP and in consultation with the representatives of the sectors in the Department, the projects of the municipal governments included in the PDM and the PIM and other instruments, and issue technical recommendations to be admitted to the Project Bank.the projects of the municipal governments included in the PDM and the PIM and other instruments and to issue technical recommendations in order to be admitted to the Project Bank.the projects of the municipal governments included in the PDM and the PIM and other instruments and to issue technical recommendations in order to be admitted to the Project Bank.
Responsibilities
- Represent the SNIP and the UIP in the department; Assist and support the Departmental Technical Unit, with information on investment in the territory; Support the Departmental Development Council, municipal governments, other local actors and INIFOM in the formulation of the Strategic Plans of Departmental Development; Promote and support the training activities on investment carried out in the territory; Assist and supervise the Municipal Technical Teams in monitoring and supervising investments in the municipalities with recommendations on progress in implementation; Carry out technical-financial analysis of the investment requests of the municipalities for their guarantee; Review requests for financing for pre-investment, in favor of granting the technical guarantee;Prepare a report of follow-up visits and evaluations of projects; Report to the UTIP coordination on the progress of the work through periodic reports, as well as attend meetings, participate in training, field visits and other activities derived from the position.
Professional profile
Engineering Professional, Architect or Economist with knowledge and experience in project formulation, analysis and supervision. Handling of computerized packages. People must be residents of the department.
Contract period
The selected person will be hired for an initial period of six months.
- Supporting documents for preparing the proposal
- Reinforced Strategy for Economic Growth and Poverty Reduction (ERCERP), Government of Nicaragua, 2001. National Development Strategy (END), Draft for Discussion, Government of Nicaragua, February 2003. National Coordination System for Implementation, Monitoring and Participatory Evaluation of the ERCERP, Secretary of Coordination and Strategies of the Presidency (SECEP), May 2003. Second Consultancy Report "Implementation of the UTIP`s", Arch. Edgar Sotomayor (Consultant), SETEC, August 2002.
