A process is the set of steps or stages necessary to carry out an activity or achieve a goal.
Administrative process is the set of successive phases or stages through which the administration is carried out, which interrelate and form an integral process.
Administrative process
It is composed of the mechanical phase and the dynamics where the:
Mechanics includes planning (it is more or less about what is going to be done in the company, plans, programs, budgets, etc. are carried out) and organization (how it is going to be done and there are organizational charts, resources, functions…)
Dynamic here is the direction that is in charge of seeing that the tasks are carried out and for this it has supervision, leadership, communication, motivation and finally, we find the control that is in charge of saying how it has been done, what was done, how it was done, and compare the studies.
Administrative process in detail
Mechanical phase: Planning: purposes, objectives, strategies, policies, programs, budgets, procedures. Organization: Division of labor and coordination; hierarchy, department, job description.
Dynamic phase: Direction: Decision making, integration, motivation, communication, and supervision.
Control: Standard setting, measurement, feedback and correction.
The administrative process according to different authors
Urwick: Defines the administrative process as the functions of the administrator, with 7 elements, investigation, planning, coordination, control, forecasting, organization, command.
Koontz and O'Donnell: They define the administrative process with 5 elements, planning, appointment of personnel, control, organization, direction.
Miner: Defines the administrative process with 5 elements, planning, organization, direction, coordination, control.
Administration is the main activity that makes a difference in the degree that organizations serve the people they affect.
According to the book Administration, a global perspective of the authors Harold, koontzy Heinz weihrick, the functions of the administrator are: planning, organization, direction and control that make up the administrative process when considered from a systematic point of view. Fayol points out that these elements are applied in business, organizations, politics, religious, philanthropic and military.
Planning
- Decision on objectives Definition of plans to achieve them Programming of activities
Organization
- Resources and activities to achieve the objectives Bodies and offices Attribution of authorities and responsibility
Address
- Designation of positions Communication, leadership and motivation of personnel Direction for the objectives
Control
- Defining standards to measure performance Correct deviations and ensure planning is done
Universality of the administrative process
The process has universal application and managers can apply it, regardless of the type of company in question. It is used where several people work together to achieve common goals. This process can be used by a manager of a construction company and will also be used by a manager of a department store. Likewise, this process can be used at any level of the organization, be it managerial or simply supervisory.
The nature of the administrative process is based on:
Planning
- Contribution of objectives Extent of planning Effectiveness of plans
Organization
- Measurable objectives Clear concept of activities or activities involved Clear and concise area of authority or decision
Address
- Company purpose Productive factors Nature of the human factor
Control
- Set standards Measurement Correction Feedback
conclusion
We can say that thanks to the administrative process we can carry out a good administration in a company since through phases or steps we can reach the success of the objectives of these companies.
We can say that the administration of a company requires the constant exercise of certain managerial responsibilities. Such responsibilities are often collectively referred to as the functions of administration.
The success of a company depends on the people related to it, including both other administrators and other employees, since all these people are significantly involved in achieving the objectives of the company, so the People make up the most critical part of the administration, not the land, the buildings, the tool kit. Developing effective staff, creating an authentic work environment, and positively motivating people largely determine the success of most of the company.
Work as a team for a common goal.
Bibliography
- Introduction to the general theory of administration. Idalberto Chiavenato fifth edition p.: 225-231.Administration: James stoner, Edward freeman, Daniel Gilbert JR. Sixth edition p. 11. Administration a global perspective. Harold koontz. Heinz weihrich. Tenth edition p. twenty-one.
With the following video tutorial you will be able to learn more about the administrative process, its phases and its stages: planning, organization, direction and control.
