The data room is simply an information point, where statistics, logistics data and in general basic data on business development are shared.
There are two kinds of data rooms:
Internal: They are those that serve as a point of internal, exclusive and confidential information for the companies.
External: These are the rooms where the information is open and available, generally for clients, suppliers or researchers.
Information centers such as "data rooms" are used especially in the oil industry, where there is much talk about biological information, geosciences and data from wells, territories, etc.
They are also widely used in logistics companies, and personalized services, where users can obtain first-hand information.
Here are some characteristics of the information:
Information attributes
Purpose: The information must have a purpose at the time it is transmitted. The basic purpose is to inform, evaluate, convince or organize the information.
Mode and format: The ways of communicating information to the human being are sensory. The man receives most of the information in formats of verbal material or documents. The machines receive it in the format of energy patterns, ribbons, cards and even in written form.
Redundancy / efficiency: Redundancy is the excess of information transmitted per unit of data. It constitutes a security measure against errors in the communication process. The efficiency of the data language is the complement of redundancy.
Speed: The speed of transmission or reception of information is the time it takes to understand a particular problem.
Frequency: The frequency with which information is transmitted or received affects its value. Information that appears too frequently tends to cause interference, noise, or distraction.
Deterministic or probabilistic: Deterministic information assumes that there is only one value. If the information is probabilistic, a set of possible outcomes is given along with their corresponding probabilities.
Cost: It is a limiting factor in obtaining information. You need to constantly evaluate the value of information and its cost.
Value: It depends a lot on other characteristics: mode, speed, frequency, deterministic characteristics, reliability and validity.
Reliability and precision: It is more expensive to obtain high precision and reliability than low values of both. Therefore a trade-off between cost and accuracy / reliability is possible.
Accuracy: Measures the approximation of a number to what it really should be.
Validity: It is a measure of the degree to which the information represents what it purports to represent.
Actuality: Designates the age of the information.
Density: It is the "volume of information" present in a report or message. Long reports have little information density. Tables and graphs present the greatest amount of it in the most condensed form.
