The effective implementation of a preventive action in the company, in each job, is a requirement established in the Law on Prevention of Occupational Risks, transposition into Spanish law of the Framework Directive 89/391 CEE. This avoids the losses that are occurring year after year, and that involve an unacceptable human, economic and material cost.
Implementing a Management System for the Prevention of Occupational Risks benefits us all and especially the company that implements it. Among the many advantages it provides are:
- Potential reduction in the number of accidents and incidents in the workplace Potential reduction in downtime and associated costs Demonstration to all stakeholders of the commitment to occupational health and safety. Among the interested parties are workers, delegates, personnel and prevention, labor authorities, etc. Greater possibilities of getting new clients and new businesses. Potential reduction in costs associated with medical expenses It allows obtaining a privileged position in front of the competent authority by demonstrating compliance with current legislation and regulation and the commitments acquired, Ensures credibility focused on the control of occupational health and safety.Greater negotiation power with insurance companies is obtained thanks to the reliable support of risk management in the company Better management of occupational health and safety risks now and in the future.
The Occupational Risk Prevention Management System can become an almost autonomous operating engine that allows any company to reach criteria of excellence in the elimination of risks and accidents, obtaining benefits by reducing costs, improving the climate job, job satisfaction, etc., and all with minimal investment.
The first step to implement the System is the analysis of the situation, this is the starting point and it is very decisive. The goal is to gain insight into who the business is, what it needs, and how it needs it. With this information, we will plan the construction of a system taking advantage of the efficient processes that the company is carrying out and we will elaborate those that are not being carried out in such a way that they perfectly adapt to its structure.
This process requires a formal commitment from everyone, but especially from the company's management, which is decisive in guiding and motivating the rest of the organization to comply with the requirements of the Law on Occupational Risk Prevention and other system agreements. This commitment is formalized in documentation in what is called Prevention Policy.
The action takes place once the occupational risk assessment has been carried out, the results will determine the measures to be taken, deadlines and those responsible for execution, etc.
Based on the results of the evaluation, prevention planning is carried out, establishing objectives and goals, ways to achieve them and thus determining the actions to be carried out and procedures to achieve them. As well as reviews, inspections, treatment of non-conformities, internal and external audits, etc.
4-IMPLEMENTATION OF SGPRL
An Occupational Risk Prevention Management System (SGPRL) is the part of the general management system of an organization, which defines the prevention policy and which includes the organizational structure, responsibilities, practices, procedures, processes and the resources to carry out said policy. The SGPRL is an instrument that helps the organization reach the level of preventive action that is proposed, having a mechanism to achieve continuous improvement.
In order to implement an SGPRL, companies have sufficient criteria and tools to implement it and they are the PRL legislation with its Royal Decrees, the reform of the regulatory framework of the PRL 2003, as well as general guidelines and guides for its implementation. Although it is mandatory to say that it does not indicate how to do it and its dispersed and disorderly contents lead to confusion, the reform of the regulatory framework in PRL establishes the legal obligation to implement a prevention plan, which is nothing other than a business management system prevention of occupational hazards and does indicate the contents of the plan.
This prevention plan / Prevention management system in its art. 16.1 states that “The prevention of occupational hazards must be integrated into the general management system of the company, both in all its activities and at all hierarchical levels thereof, through the implementation and application of a plan for the prevention of occupational risks, this occupational risk prevention plan must include the organizational structure, responsibilities, practical functions, procedures, processes and resources necessary to carry out risk prevention action in the company, in the terms that are regulated by law. establish ”.
This "plan" referred to in art. 16 of the Prevention Law is the “prevention management system”. In section 2 of the aforementioned article, reference is made to the essential instruments for managing and applying the plan (risk assessment and planning of preventive activity). Regarding the elements of the management plan / system, although they are named in the last paragraph of section 1 of art. 16, but we have to wait for a subsequent regulatory development to know them more in depth.
Therefore, and in line with the above, I will go through the elements for the Implementation of the Management System for the Prevention of Occupational Risks in a company. For this I have created a fictitious construction company given the incidence of accidents in the construction sector.
We will call the company, XYZ. SL that I will take as a reference in those sections of the Plan that require it and that at the same time serve as an illustrative model of the result obtained. This Prevention Plan, like any Management System, has a documentary support, which, depending on the size, activity or complexity of the company, can be more or less extensive and neat. I wanted to reflect a standard Plan, applicable to practically all companies, regardless of their size, to which nothing is left over, and, if anything, some specific procedure must be added depending on the activity of the company. It is a Plan that complies with the legal regulatory requirements and that, in addition, has all those elements that I have considered strictly necessary to achieve its final objective:continuous improvement of working conditions.
The documentation of the Prevention Plan is composed of a Manual (The Prevention Plan Manual), the Prevention Procedures, the Work instructions and the Records.
THE MANUAL.
Presentation.
The first thing I must say about the Manual is that its obligation is not included in the applicable legal regulations. However, as stated in the OHSAS prevention standard, and the ISO quality and environment standards, the Manual is the basic document of the prevention management system. This manual includes:
- a) the preventive policy of the company and the objectives pursued in this matter b) the organizational structure the responsibilities and functions of all the subjects involved, as well as the interrelationships between them the relation of work procedures, their elements and way of elaborating the relation of work instructions, their elements and way of elaboration The collection of formats that will serve as support to the records resulting from the application of the different procedures.
POLITICS
The occupational risk prevention policy is the set of principles or guidelines that will govern the way the company acts in the area of occupational risk prevention. From these principles, the general and specific objectives that will mark the way forward to ensure that our company is, in terms of prevention, what we declare in the policy should then emerge.
The policy, in addition to appearing in the manual, will be reflected in a written document and disclosed to the entire organization (ANNEX I).
ORGANIZATIONAL STRUCTURE
The Prevention Law, in its articles 30 and 31, includes the different options that the employer has when determining the preventive organization in his organization. Thus, art. 30.1 says that, "in compliance with the duty of prevention of professional risks, the employer will designate one or more workers to take care of said activity, will constitute a prevention service or will arrange said service with a specialized entity outside the company." In the following sections of this article, as well as in the following, some basic notions of the operation of the three preventive organization options established by the Law are given. On the other hand, in Chapter III of the Prevention Services Regulations, these two articles are developed in detail.
In ANNEX II, in which I describe company XYZ. SL that I will use to design and implement the Prevention Plan, it has opted for the preventive modality of designated workers simultaneously with the concert of preventive activities with an external prevention service. Thus, the company has two designated workers, who are in charge of the preventive disciplines of occupational safety, ergonomics and applied psychosociology and industrial hygiene (except hygienic measurements).
Health Surveillance and Hygienic Measurements are in agreement with an External Prevention Service.
One of the designated workers, with the Higher Technician Degree with the three specialties, is exclusively dedicated to preventive activities. The second, Senior Security Technician, is one of the Surveyors of the Technical Office, dedicating half of his working day to preventive activities.
Annex II contains the functional organization chart of the company, and Annex III, the Organizational Structure of the company XYZ.SL, as well as the corresponding records.
RESPONSIBILITIES AND FUNCTIONS
This section is closely linked to the previous one, since the preventive organizational structure that we saw in it will determine, to a large extent, the responsibilities and functions of each member of the company. It should not be forgotten that I start from a concept of prevention characterized by the “integration of this in the general management system of the company.
ANNEX IV details the responsibilities and functions in the company's Prevention Plan.
PROCEDURES
The System Procedures are documents that describe in detail how certain functions described in the Manual are performed, assigning those responsible for their execution.
Each company can create and establish as many preventive procedures as it considers necessary, but I think that an excess of procedures damages the functioning of the system, making it too bureaucratic. For this reason, I wanted to propose in the implementation of the system of 12 procedures (the twelfth, in addition, specific for construction companies), since I think that, in general, they can be sufficient for almost any organization. In fact, my proposal is a basic model that can serve as a guide to create, with some adaptations, the procedures of the vast majority of companies. I am aware, however, that large companies, with complex production processes or high-risk activities, may require some additional procedure, but in no case do I think there should be many more.
It should be considered that the recipient of the procedure can be any worker. It is a mistake to believe that it is aimed exclusively at Prevention Technicians. Therefore, it has to be a simple document, with a clear wording.
On the cover, in addition to the name and / or logo of the company, the name of the document, its coding, edition or revision number and date will appear, as well as the signature of the people who have prepared and approved it. It should also be mentioned if it is a controlled or informative copy. It cannot be forgotten that the prevention management system must and can be integrated with the quality and / or environmental systems if required by the organization of the company.
Every procedure will include the following sections:
OBJECTIVE: It will tell us what the procedure is intended to achieve.
SCOPE: Indicates which activities, processes, and areas of the organization are going to be affected by it.
RESPONSIBILITIES: The positions or positions that are going to be involved in complying with the procedure are included in this section.
DEVELOPMENT: It is the basic body of the procedure, in which each of the steps that comprise it is described in detail and clearly.
REFERENCES: Here we will include a list of all the internal and external documents with which the procedure is related, such as Manual, other procedures, standards (OHSAS, ISO, etc.), laws, decrees, etc.
Each procedure will have its own formats, which appear at the end of each one as annexes. The formats will be designed in such a way as to simplify and reduce to the maximum the number of annotations to be carried out by users. These formats, when completed, will become the system records. Regarding the management of these records, I refer to the corresponding procedure, in which all the details on the matter are collected.
The Prevention Management System that I propose in this project has the following procedures:
PER.00 Risk Assessment Procedure
PAP.00 Preventive Activity Planning Procedure
PAINC.00 Procedure for action against accidents, incidents and non-conformities
PPQEP.00 Control Procedure for Chemical Products, Equipment and Processes
PISOT.00 Procedure for safety inspections and work observations
PFICP.00 Procedure for training, information, consultation and participation
PMERGI.00 Procedure for emergency measures and action in situations of serious and imminent risk
PGDR.00 Documentation and records management procedure
PCAE.00 Procedure for the coordination of business activities
PSERS.00 Procedure for monitoring, evaluation and review of the PAI system.00 Internal audit procedure
PAPOC.00 Procedure for preventive activities in construction sites.
WORK INSTRUCTIONS
Work instructions are documents of a lower rank than the procedures that describe and detail how certain activities that pose special risks to the safety and health of workers are carried out. In construction companies, they constitute an important element of the preventive system, since a large part of the activities carried out involve considerable risks. The structure of the instruction is much simpler than that of the procedure and is made up of:
OBJECTIVE: what activity is going to affect
DEVELOPMENT: detailed explanation of how to carry out the activity, with what means of protection and how to record the results, when appropriate.
Like procedures, some instructions will have their corresponding forms as annexes, which will become records when completed.
RECORDS
Records are the system formats once completed. These records will allow us to verify the effective fulfillment of the system requirements, as well as its adequacy and effectiveness.
Likewise, the records will allow us, after analysis, to make decisions to improve the system. For this reason, the management of these records and their archive is very important.
ANNEX I
- LABOR RISK PREVENTION POLICY
The Management of XYZ, SL, aware that the prevention of occupational risks is an inalienable right of workers, essential to promote continuous improvement of their health and safety; as well as its legal duty and the benefit for the company to guarantee effective and efficient prevention for all employees, it has decided, in common agreement with all its workers, to formally enunciate a series of fundamental principles and commitments, which constitute the policy of the company and serve as a basic pillar where the Occupational Risk Prevention Plan to be implemented is established. These principles and commitments, which follow the key aspects of business policy indicated by the legislation itself, are:
- Prevention will constitute a process of continuous improvement or "permanent action to improve existing levels" (art. 14 of the Law on Prevention of Occupational Risks - LPRL). The preventive activity will be integrated into the set of activities and decisions of the company, both in technical processes, in the organization of work and in the conditions in which it is provided, as well as at all levels of the hierarchical line; which means that all of them will assume the obligation to include the prevention of occupational risks in any activity they carry out or order and in all the decisions they adopt (art. 1.1. of the Prevention Services Regulation - RSP). The company will define functions and responsibilities for prevention at all hierarchical levels of the company,that will be included within a Risk Prevention Plan that also includes the practices, procedures, processes and resources necessary to carry out preventive action integrated into the organization (Art. 2.1. of the RSP). Information will be guaranteed, training and participation of all workers in preventive activity, as a key element in the success of the implementation of the preventive policy (arts. 18 and 19 LPRL).
ANNEX II.
COMPANY DESCRIPTION
The fictitious company XYZ. SL that I have chosen to implement the Prevention Plan / Prevention Management System, is a medium-sized company with a staff of 60 workers and dedicated to the Promotion and Construction activity. I believe that, due to size and activity, the resulting plan can be perfectly adapted to adapt it to both smaller and larger companies.
COMPANY DATA
COMPANY NAME: CONSTRUCCIONES XYZ, SL
CIF XXXXXXXXXXXX
REGISTERED OFFICE: Polígono Industrial XXXXXXX
STREET: XXXXXXXXXXXX
ZIP: XXXXXXXXX
THE COMPANY
It is a Promoter / Construction Company, with a fixed staff of 40 workers, the rest 20 more are hired for each specific work. It is an average construction company, dedicated to building, with an average of 2 or 3 works in permanent execution. It develops its activity in localities of the Community of Madrid and neighboring provinces, mainly promotions of single-family houses and apartment and residential buildings.
Certain tasks, such as electricity, plumbing, painting, tiling and flooring, he subcontracts with companies in the area, with whom he has been working for many years.
FACILITIES AND WORK EQUIPMENT
The company is located in a modern Industrial Estate, has a 900 square meter warehouse, distributed as follows. 200 meters for office, in two heights (100 + 100). On the ground floor of the office module are located the services and changing rooms of the staff. 600 meters are dedicated to the workshop and machinery park, and the remaining 200 meters to the materials warehouse.
List of work teams:
- Two tower cranesThree dump trucksTwo carsThree vansA backhoeA concrete mixer truckFour concrete mixersA compressorThree pneumatic hammersFour radialsThree cutting tablesVarious tools specific to the activity
PREVENTIVE ORGANIZATION
Preventive management in the organization and the degree of compliance with the regulations refer to compliance with the regulations on the prevention of occupational risks by the company.
The reform of the Law on the prevention of occupational hazards through Law 54/2003 is the benchmark of mandatory compliance with the legislation on the prevention of occupational hazards.
And therefore of compliance with the implementation of a Prevention Plan / Occupational Risk Management System in the company.
However, the reality is that prevention is not usually integrated into companies, and in many of them it has been functioning as a watertight compartment in which social influences and demands only enter at the stroke of sanction.
This is not the case with our company, XYZ Company. SL and its General Director are aware of the obligation to comply with the legislation, have the will and the preventive culture necessary to face the preventive organization, aware of the benefits it will entail for the company
not only for complying with the Law, improvement of economic results, productivity, and improvement of workers' relations with the company.
Therefore, it will face the challenge of preventing occupational hazards in the company, integrating prevention into the company's production system.
Organizing the management, implementing it and ensuring compliance with the legislation on occupational risk prevention in addition to everything that arises from this Occupational Risk Prevention Management Manual.
The company has two designated workers, who are responsible for the preventive disciplines of occupational safety, ergonomics and applied psychosociology, and industrial hygiene (except hygienic measurements). Health Surveillance and Hygienic Measurements are in agreement with an External Prevention Service.
One of the designated workers, with the Higher Technician Degree with the three specialties, is exclusively dedicated to preventive activities. The second, Senior Security Technician, is one of the Surveyors of the Technical Office, dedicating half of his working day to preventive activities. In addition, there are two prevention delegates, appointed by and from among the staff delegates, and the Health and Safety Committee is constituted.
ORGANIZATION OF PREVENTION
The organization of prevention in CONSTRUCCIONES XYZ. SL is based, first of all, on the clear and unequivocal definition of the preventive functions and responsibilities of the different hierarchical levels of the company, as we say in our preventive policy principles, we want the prevention of occupational risks to be "integrated into the whole of company policies, in such a way that managers, technicians, managers and workers assume the responsibilities they have in the matter.. ". That is to say, our conception of prevention wants to go beyond the ineffective traditional approach that is based only on security control, creating a parallel organization disconnected from the company as a whole and where preventive functions are only attributed to the technicians of prevention,to be based on the most current and effective prevention management approach.
We want to make an efficient and effective prevention, for which we are aware that the only way is for the CONSTRUCCIONES XYZ staff. SL realizes that prevention is everyone's business, and assumes the functions and responsibilities that correspond to it in this matter.
On the other hand, complying with the law also obliges us to act in this way, since art. 14.2. of the Law on Prevention of Occupational Risks, determines that "the employer will carry out the prevention of occupational hazards by integrating preventive activity in the company." Likewise, art. 16.1 of the same standard establishes that "the prevention of occupational hazards must be integrated into the company's management system." In this same sense, art. 2.1 of the Prevention Services Regulation (RSP) clearly states that "the company will define roles and responsibilities in prevention at all hierarchical levels of the company, which will be included within a Risk Prevention Plan that also includes practices, procedures,the processes and resources necessary to carry out preventive action integrated into the organization ”.
Now, although our intention is that the prevention of occupational risks in CONSTRUCCIONES XYZ. SL is integrated into the entire organization, it is evident that we need to have specific prevention services that are in charge of advising, coordinating and controlling all preventive actions, as well as compliance with those specific activities that need to have staff specialized. For this purpose, within the different options to which, depending on the provisions of art. 10 of RD 39/1997 (RSP), we can welcome, in
XYZ CONSTRUCTIONS. SL we have opted for a mixed modality, in which the preventive activities, both specific and advisory, related to Safety at Work, Industrial Hygiene and ergonomics and Applied Psychosociology will be carried out by two designated workers, of which One will be a senior technician in the three mentioned specialties and the other a senior technician in the Occupational Safety specialty; and the preventive activities that have to do with Health Surveillance, as well as the hygienic measurements that need to be carried out, will be carried out through an agreement with an External Prevention Service (SPA). Likewise, the role of coordination and control of all preventive actions will be developed by a Prevention Officer,who will be the designated worker with a Higher Technician degree in the three specialties. He will dedicate his entire working day to preventive work, while the other designated worker will do it part-time.
Annexes to this manual include registration models for consulting workers on the prevention modality to be implemented (mixed); for the appointment and acceptance of the Designated Workers and for the appointment of the Prevention Officer. Said registration forms, once completed, will be filed by the Prevention Officer in a specific file intended for this purpose, in which the certificates proving the training of the designated workers and the agreement with the third party prevention service will also be kept.
CONSULT THE WORKERS 'REPRESENTATIVE ABOUT THE PREVENTIVE MODALITY TO BE ADOPTED BY THE COMPANY.
In the XXX, to XX of XXX of XXX
Mr. D. XXX XXX XXX (Prevention Delegate)
Dear Mr.:
In accordance with the provisions of Law 31/1995, of November 8, on the Prevention of Occupational Risks, in its article 33.1.b, which establishes the obligation of the employer to consult the workers on decisions regarding the organization and development of the activities of health protection and prevention of occupational risks in the company, including the appointment of the workers in charge of said activities, I inform you:
According to the provisions of article 30.1 of the Occupational Risk Prevention Law, and article 12 of the Prevention Services Regulations, the company, since the circumstances that determine the obligation to establish its own prevention service do not concur, have decided designate workers to take care of the activities that are necessary for the prevention of occupational hazards, specifically the following:
- Safety at Work Industrial Hygiene (except hygienic measurements) Ergonomics and Applied Psychosociology
The rest of the preventive activities (Health Surveillance and hygienic measurements) will be entrusted to an external prevention service, specifically to the External Prevention Service of the XXXXXXXX Mutual for Work Accidents, to which this company is associated.
The designated workers are as follows:
XXX XXX XXX, with NIF XX XXX XXX, Industrial Technical Engineer, Senior Technician in
Occupational Risk Prevention, in the specialties of occupational safety, industrial hygiene and ergonomics and applied psychosociology, who will dedicate their full time to their preventive activities and will be the Company's Prevention Officer.
XXX XXX XXX, with NIF XX XXX XXX, Technical Architect, Senior Technician in Occupational Risk Prevention specializing in occupational safety, who will dedicate half of his working day to preventive activities.
We ask that if you have any observations in this regard, issue the corresponding report before the 15-day period, in accordance with point 3 of article 36 of the Law on Occupational Risk Prevention.
Without any other particular and asking you to sign the duplicate of this communication as acknowledgment of receipt, I sincerely greet you.
Signed. XXX XXX XXX Director General
I received:
Signed. XXX XXX XXX
Prevention Delegate
APPOINTMENT / ACCEPTANCE OF DESIGNATED WORKER
In the XXX of XXX to XXX of XXX
Mr. D. XXX XXX XXX
Dear Mr.:
In accordance with the provisions of art. 30.1 of Law 31/1995, of November 8, on the Prevention of Occupational Risks, and after what was agreed with you verbally, the company has decided to appoint you as Designated Worker, as well as Responsible for Prevention. To this end, he will dedicate the entirety of his working day.
He will carry out the preventive activities of Safety at Work, Industrial Hygiene and Ergonomics and Applied Psychosociology, given that his level of training allows him such performance, as established by articles 34 and 37 of Royal Decree 39/1997, of January 17, by which the Regulation of Prevention Services is approved.
The attributions, characteristics, guarantees, duties and functions are defined by articles 30 of the Law and 13 of the Regulations, previously mentioned, as well as by the Prevention Plan of this company itself.
For your information, we inform you that this designation has been consulted with the representatives of the workers, in accordance with the provisions of art. 33 of the aforementioned Law.
By asking you to sign the duplicate of this communication as an acknowledgment of receipt and acceptance of the appointment, we take the opportunity to greet you attentively.
Signed. XXX XXX XXX Director General
I accept the designation. I received:
Signed. XXX XXX XXX
APPOINTMENT / ACCEPTANCE OF DESIGNATED WORKER
In the XXX of XXX to XXX of XXX
Mr. D. XXX XXX XXX
Dear Mr.:
In accordance with the provisions of art. 30.1 of Law 31/1995, of November 8, on the Prevention of Occupational Risks, and after the verbal agreement with you, the company has decided to appoint you as a Designated Worker. To this end, he will dedicate half of his working day.
He will carry out the preventive activities of Safety at Work, given that his level of training allows him such performance, as established in articles 34 to 37 of Royal Decree 39/1997, of January 17, which approves the Regulation of Prevention Services.
The attributions, characteristics, guarantees, duties and functions are defined by articles 30 of the Law and 13 of the Regulations, previously mentioned, as well as by the Prevention Plan of this company itself.
For your information, we inform you that this designation has been consulted with the representatives of the workers, in accordance with the provisions of art. 33 of the aforementioned Law.
By asking you to sign the duplicate of this communication as an acknowledgment of receipt and acceptance of the appointment, we take the opportunity to greet you attentively.
Signed. XXX XXX XXX Director General
I accept the designation. I received:
Signed. XXX XXX XXX
RESPONSIBILITIES AND FUNCTIONS
The management of CONSTRUCCIONES XYZ, SL, appealing to the principle of integration of occupational risk prevention in the general management system of the company, has wanted to define the responsibilities and functions in preventive matters of all members of the organization, as well as that they are assumed by them, aware that this integration is one of the bases on which our preventive system is based. In correspondence with this approach, we will now detail the aforementioned responsibilities and functions.
DIRECTORATE-GENERAL
The management is responsible for guaranteeing the health and safety of the workers under its charge, for which it must develop the preventive organization of the company, defining the functions and responsibilities corresponding to each hierarchical level so that the commitments acquired through of the development of the provisions of the Prevention Plan. In addition, it will specifically undertake the following actions:
- Establish the principles and objectives of occupational risk prevention in coherence with the company's preventive policy Establish the organizational and mandatory structure for carrying out preventive activities Establish the competencies and interrelationships of each department in the area of occupational risk prevention.Assign the necessary resources, both human and material, to achieve the established objectives. Show interest in occupational accidents that have occurred and the measures adopted to avoid their repetition. Recognize people for their achievements, in accordance with the objectives and actions set out. Approve the Prevention Plan which includes the goals and activities that each functional area of the company considers necessary to achieve the annual objectives.Monitor compliance with the Prevention Plan through the monitoring reports of the Prevention Officer Appoint the designated workers in prevention matters, as well as the Prevention Officer among them Contract preventive activities with an External Prevention Service necessary that the company does not assume with its own resources Approve the procedures and work instructions that it is agreed to establish, and their modifications Promote and participate in periodic work meetings to analyze and discuss health and safety issues, and also try to address these topics in normal work meetings. Periodically visit workplaces in order to stimulate efficient behaviors, detect deficiencies and convey interest in their solution.Periodically order internal audits and carry out reviews of the policy, organization and activities of the company, reviewing the results thereof Consult workers in the adoption of decisions that may affect safety, health and working conditions Be interested and participate, when so established, in procedural preventive activities, other actions or responsibilities that may be established in the work procedures that are approved.Other actions or responsibilities that may be established in the work procedures that are approved.Other actions or responsibilities that may be established in the work procedures that are approved.
RESPONSIBLE FOR THE DIFFERENT AREAS OR FUNCTIONAL UNITS
At CONSTRUCCIONES XYZ, SL we consider the Technical Director and the Administrative-Financial Director responsible for the functional units. They will be in charge of promoting, coordinating and controlling that all actions carried out in their area follow the guidelines established by the management on occupational risk prevention.
Next, we are going to list the functions common to both managers, having to assess, in its fair measure, the scope and consequences that they have for each, depending on the number of workers in their charge, as well as the risks to which they are exposed.. Likewise, the particularities of each responsibility will be indicated, as well as whether they affect one or both.
- Provide help and the necessary means to the middle managers of their functional unit so that they can carry out their tasks correctly. To this end, they must ensure that such middle managers are properly trained (this function only affects the Technical Director, since the Financial Administrative Director does not have middle managers in his charge). Meet and enforce the preventive objectives, establishing those specific to unit, based on the guidelines received Cooperate with the different departments of the company in order to avoid duplication or contradiction of actions Integrate the safety, quality and environment aspects in the work meetings with its collaborators and in the procedures of unit performance Periodically review the working conditions in its scope of action,in accordance with the established procedure Participate in the investigation of all accidents with injury that occurred in their functional unit and take an interest in the solutions adopted to avoid their repetition Promote and participate in the elaboration of work procedures in those critical tasks that are carried out Normally or occasionally in its functional unit. Carry out a follow-up and control of the improvement actions to be carried out in its scope of action, arising from the different preventive actions. Other actions or responsibilities that may be established in the procedures that are approved.Promote and participate in the development of work procedures in those critical tasks that are carried out normally or occasionally in its functional unit. Carry out a follow-up and control of the improvement actions to be carried out in its scope of action, arising from the different preventive actions. Other actions or responsibilities that may be established in the procedures that are approved.Promote and participate in the development of work procedures in those critical tasks that are carried out normally or occasionally in its functional unit. Carry out a follow-up and control of the improvement actions to be carried out in its scope of action, arising from the different preventive actions. Other actions or responsibilities that may be established in the procedures that are approved.
MIDDLE CONTROLS
We consider the following as middle managers: the Construction Managers, the Foremen, the Officers, the Architect in charge of the Technical Office and the Workshop and Maintenance Manager.
It must be borne in mind that by intermediate command we understand any command whose position in the hierarchical ladder of the organization is between the superior or area managers and the workers. These middle managers, who are with respect to the organization as a whole, act as direct managers with respect to the organization as a whole, they act as direct managers with respect to the workers or managers who are immediately below in the aforementioned ladder.
In a step closer to the worker and, therefore, their involvement in the company's preventive system is essential, since it depends, to a large extent, that the instructions from the management and those responsible for the functional units reach the worker and are conveniently fulfilled. In addition, in the case of Construction Managers, Foremen and Officers, a hierarchical line of command is established between them before reaching the laborers, which requires adequate coordination between them, so that the preventive functions assigned to each do not interfere. in that of others.
Thus, the preventive tasks of middle managers are:
- Prepare and transmit the work procedures and instructions that affect the personnel that depend on them. Ensure that the workers under their charge comply with the aforementioned procedures and instructions, as well as that those affected tasks are carried out in the proper safety conditions Actively participate in the observation of tasks, analyzing those carried out in their area of responsibility and thus detect possible risks or deficiencies. Adopt immediate corrective measures when critical situations arise in the tasks carried out under their authority. Inform workers of the risks in their jobs, as well as the preventive measures that must be taken. Train workers to perform their tasks correctly.Take into account the proposals for improvement in preventive matters sent to you by the workers in your charge, and apply them whenever possible Investigate accidents and incidents that occur in your work area Other actions or responsibilities that may be established in the procedures of In general, pursue the preventive objectives set by the organization, convey to its employees the interest in improving working conditions, and comply with and enforce the procedures established in the Prevention Manual of the company.Other actions or responsibilities that may be established in the work procedures that are approved.In general, pursue the preventive objectives set by the organization, transmit to its collaborators the interest in the improvement in working conditions and, comply and enforce the procedures established in the company's Prevention Manual.Other actions or responsibilities that may be established in the work procedures that are approved.In general, pursue the preventive objectives set by the organization, transmit to its collaborators the interest in the improvement in working conditions and, comply and enforce the procedures established in the company's Prevention Manual.
WORKERS
Workers are also part of the Prevention Management System, since they are the main recipients of its specifications. But workers are not only subject to rights in prevention, but are also bound by a series of responsibilities:
- Ensure, according to their possibilities, their own safety and that of those people who may be affected by a work activity, due to their acts or omissions at work, in accordance with their training and the instructions of the employer. All regulations, procedures and instructions that affect their work, in particular prevention and protection measures Use properly, in accordance with the nature and foreseeable risks, machines, devices, tools, dangerous substances, transport equipment and, in general, any other means with which they develop their activity Correctly use the means and protective equipment provided.Do not put out of operation and correctly use the existing safety devices or those installed in the means related to their activity or in the workplaces where it takes place. Communicate immediately to their direct hierarchical superior and the designated workers, to carry out protection and prevention activities, and, where appropriate, to the prevention service, regarding any situation that it considers may present a risk to health and safety Contributing to the fulfillment of the obligations established by the competent authority in order to to protect the safety and health of workers at work Cooperate with their direct managers to be able to guarantee working conditions that are safe and do not pose risks to the safety and health of workers.Keep your work environment clean and tidy Propose the measures it deems appropriate in your work environment to improve its quality, safety and effectiveness Any other function that management deems appropriate or that is determined in work procedures to be approved.
DESIGNATED WORKER
As I have been repeating on numerous occasions, throughout the development of this Project, the Designated Worker is a fundamental piece in the gear of our Occupational Risk Prevention Management System. Their functions are:
- Carry out the functions that the Prevention Service may assume when it does not have the obligation to establish itself Advise and support the different preventive activities established Attend and participate in meetings of the Health and Safety Committee, if any, as an advisor. the information of interest in preventive matters towards the different areas or sections of the organization as it affects them, as well as the results of the development of the preventive action Facilitate the coordination of the relationships of the different functional areas in order to facilitate and make the necessary cooperation more fluid and avoid harmful effects on the health of workers, company assets and the environment Review and control the documentation regarding the prevention of risks in the organization,ensuring their access to it to all interested parties Lead the coordination with the External Prevention Service, where appropriate, as well as with those responsible for prevention of other companies when the coordination of Preventive activities is necessary Carry out those preventive activities that have Other functions that management may assign to it, or that are determined in the approved work procedures.
PREVENTION DELEGATES
The functions of the Prevention Delegates are those contained in Law 31/1995:
- Collaborate with the management in improving preventive action Promote and encourage the cooperation of workers in the implementation of the regulations on the prevention of occupational risks Be consulted by the employer, prior to its implementation, about any decision that could have a substantial effect on the health and safety of workers Carry out surveillance and control over compliance with occupational risk prevention regulations Assume the competencies of the Health and Safety Committee, if it does not exist Accompany the employees technicians in preventive evaluations of the work environment. Accompany the Labor and Social Security Inspectors in their visits to the work centers.Have access to information and documentation related to the working conditions that are necessary for the exercise of their functions. Be informed by the employer about the damage caused to the health of the workers and about the protection and prevention activities of the company. Make visits to workplaces to monitor and control the state of working conditions Communicate during the working day with workers, without altering the normal development of the production process Promote improvements in the protection levels of the safety and health of workers. Promote to the workers' representative body the adoption of the agreement to stop activities in which there is a serious and imminent risk.Go to the Labor and Social Security Inspectorate if they consider that the measures adopted and the means used are not enough to guarantee safety and health at work.
HEALTH AND SAFETY COMMITTEE
The Health and Safety Committee will meet at least once a quarter, as well as whenever requested by any of its representations.
It will be the Committee that will set its operating rules, and in particular with regard to the appointment of President, Secretary and other members, renewal of positions, periodic information to be provided, call for meetings, preparation of minutes, resolution of differences between the parties, annual report, etc.
The functions are also included in Law 31/1995:
- Participate in the preparation, implementation and evaluation of the company's prevention plans and programs. To this end, the following will be discussed, specifically in relation to its impact on risk prevention:
- Projects in planning, organization of work and introduction of new technologies The organization and development of protection and prevention activities And the project and organization of training in preventive matters.
