Organizational Policy
It is the orientation or guideline that must be disclosed, understood and followed by all members of the organization, it contemplates the rules and responsibilities of each area of the organization. Policies are guides to guide action; They are general guidelines to observe in decision-making, about a problem that is repeated over and over again within an organization. In this sense, policies are general performance criteria that complement the achievement of objectives and facilitate the implementation of strategies. Policies must be dictated from the highest hierarchical level of the company.
Rules
They are specific rules that must be followed or that the behaviors, tasks, or activities in an organization must be adjusted in order to carry out compliance with an organizational policy. It should be noted that they are part of the content of organizational policies.
Policy types
General; They are those that apply to all levels of the organization, they are of high impact or criticality, for example: budget policies, compensation policies, quality policy, comprehensive security policy, among others.
Specific; are those that apply to certain processes, they are delimited by their scope, for example: sales policy, purchasing policy, IT security policy, inventory policies, among others.
Recommended methodology
- Phase I: Design and development of the policy, in which it is considered from the need, definition, until its drafting Phase II: Validation and approval of the policy, the required revisions and adjustments are carried out, for subsequent approval by part of those involved Phase III: Disclosure at all levels of the organization, consists of formalizing the validity and application of the same to all members of the organization Phase IV: Maintenance of the policy regarding compliance and validity, refers to the adjustments or updates required by said instrument, it is recommended to make revisions and / or updates at least once a year.
Benefits of applying the policies
- They ensure equitable treatment for all employees Generate internal communication security at all levels It is a source of initial, quick and clear knowledge, to place new employees in their position Facilitates open communication and promotes honesty Develops authority, Power and leadership. Ensures trust, transparency, objectivity and learning. They are essential for an adequate delegation of authority. They reflect the image of the company and must be readjusted in time.
recommendations
- Its wording must be simple and with clear, concrete and precise language, there must be no ambiguities. Policy is an essential part of the organizational life of a company, therefore its letter must not be dead (define, apply and comply). It must be adaptable over time, which is why the maintenance phase comes into play.
