To efficiently manage your business, you must take into account four steps that will lead you to success. These steps (stages) are called the Administrative Process.
The 4 stages of the administrative process
The 4 stages of the administrative process. 1. Planning 2. Organization 3. Management 4. Control
1. Plan
First, ask yourself what resources you have, what additionally you need, where you want to go, how you will organize yourself to achieve the objectives that you have set for yourself. If you already know what your resources are and have defined your business well, it's time to set your goals.
The objectives may be of a general nature but must be accompanied by other more specific ones, in addition to this the specific objectives must be in agreement with each other, with the resources, with the opportunities of the sector and above all they must not be unattainable nor so rigid that they do not can be modified at any given time; just make sure the entire team knows them, if you need new resources make a little plan to get them.
The next step is to schedule the work to reach your goals. Delegate responsibilities, schedule your time and above all define the actions to follow, in a few words: organize the activities, the time, those responsible and the availability of space, machinery and any other resource.
You should read: Planning as a stage of the administrative process
2. Organize and integrate
To achieve a good organization and integration of your company, you must take into account the following: be clear about the jobs that exist in your company, the tasks, responsibilities and authority of each position and, above all, be very clear about how many people are necessary and enough to cover those places. For this work use an organization chart, it will help you organize your business more conveniently.
In the organization chart you define the jobs with their tasks and responsibilities, the organization of the lines of authority, communication and coordination between units, among others. It also defines the requirements, qualities and knowledge that each position demands, in addition to the improvement or training needs of the operators or workers, the training or formation plans in relation to the needs of positions and workers, and finally the necessary communications.
You should read: The organization as a component of the administrative process
3. Address
In this step, planning and organization are put into action. Now it will be dedicated so that each worker wants and can do the job correctly, for this he must coordinate the work, motivate his staff and guide him in his work. Remember that you are working with human beings, not machines, so it would be better for you to be a leader than a boss.
Leader is the one who, knowing the characteristics of his people, responds to their needs and mobilizes his will, his capacity for action and his potential to achieve the objectives that he has set for himself. Realize that communication is your main tool for making good decisions and for the correct delegation of responsibilities.
You should read: The address within the business administration
4. Control and evaluation
Although it is the last step, its success depends on the quality of the first ones, that is to say that if you had a good planning, a good organization and a good direction, the control and evaluation will surely be positive.
Control is to verify that what is being done is in accordance with what is planned, directed at the objectives and through the proposed programs. The management of money, time, quality, worker performance, maintenance, inventories, etc. must be controlled.
To control you need to have information and that information can be obtained from the planning stage, in the design of the work program. Equally, observation is a good method of control. Finally, the evaluation allows you to take advantage of what has been done in a longer period of time, by knowing what your weaknesses and strengths are and the main thing, to verify if the objectives were met and if the goals were reached.
