Introduction:
The decision to deepen and write something on the subject is the repetition by many people, whether managerial or not, of the phrase "I don't have time" and which I understand, is frequently abused.
First of all, people do not have time, we use it or not, since we cannot possess it, or save it to be used at another time.
Sometimes we do not undertake certain tasks, trusting that we can carry them out tomorrow, frequently bringing us breaches of our commitments, without realizing that we have wasted time due to an oversight. This behavior does not allow us to think that we will never have more, that the day only has 24 hours and that we cannot even use them all for work, as this could lead to physical exhaustion, increased emotional tension or imbalance.
Let's not wrongly try to increase our time, but to use it better. By managing it well we will be able to do more things and we will surely obtain better results.
With this modest work we do not even remotely pretend to give a recipe that "cures the problem" but rather to transmit experiences of some authors, as well as personal ones, that allow reflection and can be of help in the necessary cases.
II.- Main aspects
We must emphasize that we will try to give it an approach that allows it to be used by all staff, including managers, so each one must adjust it to their characteristics and needs.
Next we will see some techniques that will allow us to use time more rationally.
1. Set goals.
Identify the objectives to be achieved in the period, orienting your action based on these, taking into account both the long-term, medium and short term.
Set your goals for each day, realizing that sometimes the use of time depends on factors beyond your control, as well as the part of it in which you can decide. These must be defined and feasible, specifying the time scheduling and adapting it to your own needs.
Detect the points that demand your attention and assign the necessary personnel for their execution, maintaining a consistent unity between delegation and control in a way that allows the development of your collaborators and the fulfillment of the objectives.
Remember:
a- Determine the objectives and deal first with the main ones.
b- Make the list of necessary tasks.
2. Manage your time well
Managing your time well and following good work habits equate to performing your best.
Once the objectives have been defined, as well as their importance, focus all your energies on them and avoid being unnecessarily distracted or interrupted, take into account the following aspects:
- Motivate yourself, set deadlines, use your telephone as a means of communication with your world of work; which will allow you to exchange instantly, this does not mean that you should not use another means of communication (email, fax, letter, etc.), but if you take advantage of the advantages that each one offers us. essentials and thus you will have a permanent record of your meetings, personal or telephone conversations or just the good ideas that occur to you and every other detail that you understand is important.Do not do things that are not worth it, focus on what is important, on your goals as they lead to the results you and others expect from your work. Set aside "blocks of time" for your important work,It can be difficult to make this reservation for certain work but sometimes there is no other way to do it effectively and efficiently. Ask yourself questions, get used to reflecting to draw experiences from the past, the present and apply them in the future. When you decide to do something, do it, especially as much as possible, as best as possible, as soon as possible. Getting down to work is a good habit, which cures the bad habit of putting off solving problems.At the end of each day's work, schedule the next day's work. The end of the day is also conducive to examining where you lost time in the day, or misused it. Learn from your experiences, analyze them and separate the ones that were helpful from the unproductive ones that made you waste time. Ask yourself questions about how you use your time.Try to hold the meetings that are strictly necessary, that only the essentials participate and ensure that they do not last beyond what is necessary.Delegate all the activities that should be delegated and be very careful with the pleasant activities but that do not contribute anything to the fulfillment of the Objectives.Very important, if you are in the office, but need to be focused, that your secretary does not say that you are not there. She should try to direct the matter, if it is not possible, explain that she cannot attend to it at that moment, logically this is applicable according to her indications in this regard.Remember the key to increasing productivity is in identifying the tasks, ours and those of the collaborators, who report greater benefit to the work, that is, to the objectives that we have set.that only the essentials participate and ensure that it does not extend beyond what is necessary.Delegate all the activities that should be delegated and be very careful with pleasant activities but that do not contribute anything to the fulfillment of the objectives.Very important, if you are in the office, but you need to be focused, that your secretary does not say that you are not there. She should try to direct the matter, if it is not possible, explain that she cannot attend to it at that moment, logically this is applicable according to her indications in this regard.Remember the key to increasing productivity is in identifying the tasks, ours and those of the collaborators, who report greater benefit to the work, that is, to the objectives that we have set.that only the essentials participate and ensure that it does not extend beyond what is necessary.Delegate all the activities that should be delegated and be very careful with pleasant activities but that do not contribute anything to the fulfillment of the objectives.Very important, if you are in the office, but you need to be focused, that your secretary does not say that you are not there. She should try to direct the matter, if it is not possible, explain that she cannot attend to it at that moment, logically this is applicable according to her indications in this regard.Remember the key to increasing productivity is in identifying the tasks, ours and those of the collaborators, who report greater benefit to the work, that is, to the objectives that we have set.
3. Helpful tips
- Keep your workplace uncluttered, check it at intervals, and eliminate all the papers that you no longer need. Only the documents you need to work on at the moment on your desk, as you can become distracted and not fully concentrate on what you are doing. what hours of the day are the most convenient for certain tasks and try to adapt your work schedule accordingly. It is recommended in the last hour of the day (greater exhaustion) to perform routine tasks. Try to reduce or eliminate the causes of distraction, stress or frustration such as: noise, uncomfortable temperature, smoke, poor lighting, other people arguing, laughter, conversations about inconsequential events Make a list of things to do Work in an organized way Give authority and hold everyone accountable.Make work plans that are true guides to action, do not regard them as formal. Fight the "time thieves", do not participate in this crime. Do not waste your time, or contribute to wasting the time of others. Over time, act naturally so as not to cause disorganization and the opposite effect on results.
III-Summary
After reading this material, two aspects may come to mind:
l. Everything said here is elementary and I already knew it.
2. "I don't have time" for so many details.
Making a brief comment on the first aspect, we totally agree with that statement, but sometimes we human beings do not see obvious things, or we do not apply them and until we reflect on it »the obvious does not jump to us. the view ».
Regarding the second aspect, it could be your case, however make an effort, it may be useful in something.
What is expressed in this material does not make us immune, but it does allow us to reflect first of all, to develop a strategy and a tactic on the use of time, since a correct use will allow us to increase our personal satisfaction and be more useful socially.
My appreciation and admiration for those who have solved this problem on the use of time, they know the importance of not wasting such a precious resource and in turn I would appreciate your suggestions to improve this work.
I consider important this quote that I include below.
“The discipline of work is not to go to the company and stay eight or more of work. It is above all the attitude, the fulfillment of the assigned tasks, the quality, the proper use of resources. " (3)
Bibliography
1.- What every employer should know ……………… the efficient use of time.
2.- Vidal, to ……………………………… time the implacable
3.- García, …………… time as a limiting factor in the direction.
4.- Economy (Spain),….the distribution of time and work, an alternative or a utopia for the 20th century?
5.- Filgueiras, m ………………………………………… management skills
