According to the SAT, companies that already issue digital tax receipts speak of savings of around 80% in operating costs and storage of the receipts for tax purposes.
The electronic invoice is a digital representation, under the standards defined by the SAT, of a type of Digital Fiscal Proof; generated and stored in electronic media, in addition to having a high degree of security and savings. Tralix.
In times of crisis, the streamlining and optimization of business processes is a necessity; relying on technology helps to increase productivity, generating value in business, as well as being focused on solving the needs of the Business Cycle.
Today, thousands of large, medium and small companies are already looking for the technological forefront to become true pioneers in the promotion, implementation and use of new commerce in Mexico.
The key to making a business more efficient is definitely the use of technology; specifically speaking of the Business Cycle, with the use of the Digital Fiscal Invoices (CFD) and the Electronic Data Interchange (EDI for its acronym in English) it is profitable in the short term the increase in productivity, in addition to the savings in operating costs of time and shelter.
The companies that carry out B2B (Business to Business) processes are the ones that improve communication between applications, which must be done using standardized formats and protocols. Electronic Data Interchange, EDI, is a set of standards that structure the information that is transmitted electronically between businesses, organizations, government agencies, and other groups.
Tralix, a Mexican company with more than 7 years successfully developing, implementing and supporting business solutions for electronic invoicing, email, B2B and paperless communication; defines EDI as, “The transfer of structured data through the use of standards, from one computer system to another, using electronic means and with minimal or no human intervention, which is used to refer to the implementation of solutions and create, send and receive EDI documents, such as Purchase Orders and Invoices in order to be integrated directly into the administrative systems ”.
A process showing an example of an integral flow of EDI documents between a company that sells products to a business in the Retail sector, could be developed as follows: the Purchase Order is received, then the Advance Shipment Notice is sent, Delivery of the merchandise, upon receipt of notification of receipt, proceeds to the electronic invoice, followed by the transfer of electronic payment and ends with the payment notice.
Of all the processes of the commercial cycle, only the delivery of the merchandise is carried out physically, all the others, being carried out electronically, make the process more efficient while saving immediate costs for stationery, courier services, transport, etc.
The last link in the digital business cycle
Starting next 2009, many of the great influencers of the commercial industry in Mexico will complete their digital commercial cycle in a comprehensive way, with the implementation of Electronic Invoicing; and it is calculated that tax accounting has a cost of between 1% and 2% of total sales for large companies, even in smaller companies the costs may be higher.
The benefits of electronic invoicing are significant, as they generate savings in billing and document storage costs, generate more efficient and accurate processes, and significantly reduce fraud risks.
Data from the Tax Administration Secretariat (SAT) indicate that the estimated benefits for companies that already issue digital tax receipts, speak of savings of around 80% in operating costs and storage of the receipts for tax purposes.
That is why since 2004, the SAT has strongly promoted the digitization campaign of tax processes, by approving the Electronic Invoice that same year as a tax verification scheme, and it is estimated that for 2008 approximately 87 million will be reported and a half of tax receipts, of which more than 47 million will be through the Digital Tax Receipts. The Digital Tax Receipts include electronic invoice, credit notes, debit notes, lease receipts, receipt of fees, among others.
Through the implementation and use of Electronic Invoicing in the processes, companies can achieve the following advantages:
- Up to 56% savings in paper and freeing up physical space. 78% in reduction of clarifications and administrative costs. Eradication of possibilities of falsification. Avoid the recapture of information and speed up the tracking of information.
Safety above all
Verifiable: The person or company that issues a CFD cannot deny having generated it.
Unique: The CFD guarantees not to be violated, falsified or repeated by validating the folio, approval number and validity of the digital seal certificate with which it was sealed.
Benefits of Electronic Invoicing
- It has exactly the same validity as paper invoices. Greater security. The veracity of these invoices can be determined quickly using the online services of the SAT. It streamlines the interaction between customers and suppliers by taking advantage of the electronic exchange of invoices.
Increased productivity:
- Reduction of time in administrative processes. Speed and security in the exchange of information. Better customer service. Improved accuracy of information. Streamlines customer-supplier interaction by taking advantage of the electronic exchange of invoices. Savings in administrative and office costs: Reduction in volume of paperwork, mail, fax and other fixed expenses. Better use of physical spaces. Avoid recapture of information. Reduction of editing and referral times. Reduction in operating times. Replenishment and invoicing cycle. Generation of invoices.
Regardless of achieving significant savings in paper and time reduction, Electronic Invoicing is being used for the broad benefits it provides in internal processes, in addition to improving the relationship between customers and suppliers by using commercial communication through the correct implementation of tools. technology throughout the Business Cycle.
For Tralix, it is vitally important to help companies in all the steps of the administration, marketing, invoicing and collection of products or services sold to their clients so that they can be carried out efficiently, quickly and without accounting and fiscal errors.
It is within this framework that there will be a greater implementation due to the impulse of the change to the Fiscal Miscellany for 2008 (RMFII.2.4.6), which establishes the repeal of the rule that granted the ease of self-printing; which means that 1,256 companies that had this permit have until April 30, 2009 to upgrade to the Digital Tax Receipts scheme. For this reason, Tralix recommends that companies resort to proven and standardized technological solutions that generate correct hyperconnectivity with their clients and suppliers to conduct more efficient and productive business.
